Risk Management Policy  ( 2023 ) 

PFC will establish and maintain an effective risk management process for managing risks, promote a risk culture, ensuring everyone is aware of their responsibilities for risk management. PFC is risk averse in its approach and acknowledges that risk management is a broad activity with widely shared responsibility. 

Purpose 

To provide high level guidance on how risk management is performed within all activities undertaken by PFC effectively manage risks associated with meeting business and strategic objectives and protect BC Soccer from financial or reputational harm.

 Effective risk management has the following benefits for BC Soccer:

• Prevents or limits injury or losses to PFC, its members, and affiliated clubs 
• Helps to protect PFC and its Members against litigation 
• Ensures that PFC Soccer is compliant with all applicable laws, regulations, and standards 
• Improves the programs and services that PFC provides to its members, participants, partners, and sponsors
• Enhances BC Soccer’s brand, reputation, and image in the community 
• Overall, enhances PFC ability to achieve its strategic objectives. Standards 
• The Board of Directors are responsible for ensuring there is a Risk Management Policy in place.
• PFC Staff are responsible for ensuring there are Risk Management Procedures in place. 
• PFC staff and Board of Directors are responsible for identifying risks and applying the appropriate measures in accordance with the Risk Management Procedures

. • All directors, officers, staff, and volunteers have a responsibility to take appropriate measures within their scope of authority and responsibility to identify, assess, manage, and communicate risks Definitions Risk – the chance of something negative occurring that will impact PFC. 

Risk Management Policy for Employee Screening Guidelines for Soccer Coaches/Managers:

Purpose:

1. PFC Youth Soccer Organization recognizes the critical role that coaches and managers play in the development and well-being of our young athletes. This Risk Management Policy aims to ensure that all coaches and managers undergo a thorough screening process to safeguard the safety, integrity, and reputation of our organization. By implementing robust employee screening guidelines, we strive to minimize the risk of hiring individuals who may pose a threat to our participants or the organization.

Policy Statement:

1. a. Background Checks: PFC will conduct comprehensive background checks on all prospective coaches and managers before their appointment. These checks will include criminal history screenings, reference checks, and verification of qualifications and certifications. Any red flags or concerns identified during this process will be thoroughly evaluated and taken into consideration before making any employment decisions.

1. Child Protection Clearances: As part of the screening process, PFC will require coaches and managers to obtain and provide valid child protection clearances from appropriate government authorities. These clearances will confirm the absence of any prior incidents or allegations of child abuse or misconduct.
2. Interview and Reference Checks: PFC will conduct in-depth interviews with prospective coaches and managers to assess their qualifications, experience, coaching philosophy, and suitability for working with youth athletes. Additionally, reference checks will be conducted with previous employers or professional contacts to gain insights into the individual's performance, behavior, and professionalism.
3. Code of Conduct and Ethics: PFC will establish and communicate a clear code of conduct and ethics policy that outlines the expected behavior, standards, and responsibilities for coaches and managers. This policy will address issues such as child protection, professionalism, confidentiality, and appropriate boundaries. All coaches and managers will be required to acknowledge and adhere to this policy.
4. Ongoing Monitoring and Evaluation: PFC will implement ongoing monitoring and evaluation processes for coaches and managers to ensure their continued compliance with organizational policies and ethical standards. This may include periodic performance reviews, feedback from athletes and parents, and opportunities for professional development and training.
5. Reporting Mechanisms: PFC will establish confidential reporting mechanisms that allow athletes, parents, or staff members to report any concerns, incidents, or suspicions of inappropriate behavior or misconduct by coaches or managers. These reports will be taken seriously and promptly investigated, with appropriate actions taken based on the findings.

By implementing this Risk Management Policy for employee screening, PFC Youth Soccer Organization demonstrates our commitment to the safety, well-being, and positive development of our athletes. We strive to maintain a professional, ethical, and nurturing environment by ensuring that coaches and managers meet the highest standards of integrity, professionalism, and suitability for working with youth athletes.